Page 7 - TSAB Board Minutes 20 June 2019

This document was classified as: OFFICIAL

TSAB/Children’s Safeguarding Structure & Sub-Groups – Briefing Paper
The existing Sub-Group structure has been in place since the formation of TSAB in 2014. The only
change has been the addition of the Operational Leads Sub-Group in April 2018. At the recent TSAB
Development Day held in March 2019, there were some discussions about reviewing the structure to ease
workload and pressure on resources and to consolidate some areas of work in line with the emerging
Strategic Priorities.

A summary of the existing structure and responsibilities of each Sub-Group was provided.

The following recommendations were discussed:

Policy, Procedure and Practice (PPP) – The workload of the PPP Sub-Group has diminished
significantly and the use of Task and Finish Groups to take forward specific pieces of work is working
well. The proposal is to discontinue the PPP Sub-Group and utilise Task & Finish Groups where required.
Ann Workman agreed to remain as the lead for the approval processes.

Communication & Engagement (CE), Learning Training & Development (LTD), Operational Leads
(OL) and Performance, Audit & Quality (PAQ) - There are a number of established Task and Finish
Groups undertaking ongoing work on behalf of the Sub-groups. These include: Virtual College, Training
Needs Analysis, Conference Planning and TSAB Procedures. Other Task and Finish Groups have worked
well to complete specific pieces work on Prevention, Medication and Incidents between Residents.
Members of the Sub-Groups with a particular interest and skills in the area of work volunteer to be part of
the Task and Finish Groups. It was proposed to reduce the frequency of CE, LTD, OL, and PAQ Sub-
Groups and place more emphasis on the establishment of ongoing Working Groups and specific Task
and Finish Groups. Ann Baxter reminded members that the Business Unit’s role should be to facilitate,
not to complete work items.

Safeguarding Adults Review (SAR) – Due to the need to respond to SAR notifications in a timely way
the SAR Sub-Group would continue in its bi-monthly format. Jill Harrison (JH) highlighted the need for
membership of this Sub-Group to remain consistent due to the nature of the agenda.

At the Board’s Development Day there were discussions about introducing joint Sub-Groups with the
emerging Children’s Partnerships. Research indicates that some SABs are more proactive in working
together across adult and children safeguarding. The most common joint Sub-Groups are
Communications, Training and Complex cases. Members agreed that this action should be delayed until
Children’s Partnerships are established. It should be reviewed in September to consider if there is an
opportunity for joint working without diluting the focus for adults.

Members agreed the proposed Sub-Group structure. A revised meeting schedule and calendar invites
will be circulated by the Business Unit. The revised structure will be reviewed on an on-going basis and
any concerns can be raised at Board
Action Points Action Owner Deadline
1. Action associated with hearing the voice of the adult to be LG 04/07/2019
included in the Strategic Plan
2. Revised meeting schedule and calendar invites to be BU 31/07/2019
circulated

Agenda Item 8 Annual Report Presenter: Lorraine Garbutt
Work has now commenced on the Annual Report for 2018/19. The format has moved away from including
a paragraph from each agency but LG asked members to forward details of any initiatives or examples of
positive practice linked to adult safeguarding during 2018/19 so that details could be included. There is
also a request for case studies that would help to demonstrate the work carried out over the year.
Action Points Action Owner Deadline

Minutes Approved 23/09/2019 7